School Council

OUR CONSTITUTION

Mission Statement: Our School Council believes that collaborative partnership among the school, families, and the community is essential to improving student achievement and well-being. This partnership will also
increase a shared sense of accountability for public education.

To learn about the Council purpose and objective, roles and responsibilities, and procedures and operating guidelines, download the latest School Constitution:    

 


IMPORTANT DATES

Council Meetings:

  •  

Events:

  • Curriculum night BBQ
  • Halloween dance
  • Year End BBQ 
  • Other to be determined


SCHOOL COUNCIL MEETINGS 2020-2021

Agenda for Oct 8, 2020 Meeting 

PART 1- LAST YEAR’S WORK: 

1- Call to order 

2- Roll call 

3- Approval of May Minutes (Vote Required)  –  10 min  

4- Approval of Treasurer’s Report (Vote Required)-  10 min 

5- Principal’s Report- 20 min 

6- Dissolve 2019-2020 Council   

PART 2- NEW COUNCIL 

1- Review of roles and responsibilities of the council- 5 min 

2- Election of New Council- 10 min:  

  1. Election of six to 12 members 
  2. Election of chair or co-chairs 
  3. Election of officers (treasurer, secretary, communications) 

3 – Welcome New Council 

4 – Discuss Council’s Priorities – 10 min 

5 – Fundraising events and dates- 10 min 

6-  Establish dates for council meetings- 5 min 

7- Other items, time-allowing  – 10 min 

8- Adjournment 

Minutes of Oct 8, 2020 Meeting 

In Attendance 

Ms. Mida, Mr. Green, Ms. Taravati, Agnes, Zahra, Sheree,  Roxana,  Saeed, Monireh, Azin, Lauren 

Approval of Minutes 

The minutes from the May 20, 2020 were shared.  Motion to approve minutes by (Sheree, Agnes).  Motion passed. 

NEW COUNCIL 

Election of New Council 

Zahra described the roles and responsibilities of the council members, executive officers and council governance. 

The following people were nominated for council and automatically formed the new council.  

 Saeed,  Roxana, Zahra, Agnes,  Sheree, Azin (6 members) 

The following people are the council officers: 

  • Chair – Zahra 
  • Communication – Sheree 
  • Treasurer – Saeed 
  • Secretary – Agnes 

Principal Report 

  • School Enrolment and Academics: 
    • There are 218 in-school students, and 154 virtual students  
    • This year we have 12 classes; we used to have 16 classes, and redeployed 15 teachers no longer providing in person instruction 
    • Oct 20/20 (6-7pm) Curriculum night 
  • COVIID- related Safety Measures:  
    • Kindergarten kids with their own cohort 
    • Cohorts: Grade 3/4 + grade 4 Gifted, 1 new cohort, same lunch assistant;  Grade 5 + 6 , one new cohort;  Grade 6 , Ms. Chance, one cohort;  Grade 6/7+ grade 8 , one cohort 
    •  Each cohort has a door to entry and exit 
    •  Lunch is now 30 min because there are multiple steps needed to clean and get ready to transition 
    • Ms. Mida shared the inside of the school in terms of locations of hand sanitizer, use of protocols re: entry and exit, stickers on the ground for social distancing, use of water fountain forbidden, use of plexiglass at the door of the office while minimizing traffic 
    •  Equipment ordered and to be sanitized for each class to be used for recess that are age-appropriate; non-contact sport; equipment will be shared within the class (not cohort) 
    • Conference room now stores PPE 
    • No more carpets; Children not allowed to sit on the floor; Kindergarten classes de-cluttered;  Each with their own chairs and sets of belonging 
    • There is an isolation room in case if the child is not feeling well 
    • More information to come according to YRDSB 
  • Technology: 
    • Purchased 47 computers from last year; now each student has a chrome book at school 
  • School Improvement: 
    • Playgrounds – resurfaced with wood chips  
  • Arts  
    • Ukuleles have been ordered for Grade 4-8 students by Ms. Taravati 
    • Only 40 min of music for each grade at school now 
  •  Culture and Society: 
    • Virtual orange day assembly by each class 
    • Terry Fox run coming up 

Chair Report 

  1. Graduation was held virtual, and Council contributed to the goodies bag with water bottles and grad cap cookies  
  2. School provided composites of grad class from picture day 

Council Vision and Priorities 

Given the requirements for social distancing, fundraising activities will be limited to virtual events. 

It was suggested to consider activities aimed at raising the morale in students and families, with less emphases on the funds raised.   

The following fundraising ideas were discussed:  

For Halloween celebrations, it was suggested to decorate the outside of the school.  Sheree will communicate the plan with potential volunteers (list to be provided by Zahra), to ask for items to borrow, and help with set-up and clean up.  She will look for hay and pumpkins to decorate the school.  Set up to be done on the morning of Friday, October 30 (6-8 am).  

Treasurer Report 

The treasurer report was discussed.   As per the YRDSB direction, the school did not ask for voluntary donations from parents.  Other fundraising activities will also be limited, and it was agreed that subject to school council approval, the funds may be spent and not carried forward on a 20-80% basis.  

Motion to approve minutes by (Agnes, Saeed).  Report passed. 

Summary of Action Items 

 

Description 

 Person Responsible 

Due Date 

Decoration of school exteriors for Halloween 

Sheree/Zahra 

October 30 

Virtual Bingo night 

Sheree 

January 2021 

                                                                                   

Next Meeting 

November 26, 2020 

The dates for subsequent meetings will be determined at a later date based on school calendar and members’ availability. 

Motion to adjourn was made at 9:00 p.m. and was passed unanimously. 

 

Agenda for Nov 26, 2020 

1 – Call to Order 

2-  Virtual Meeting Norms 

3-  Roll Call 

4-  Minutes from Previous Meeting 

5- Principal Update (30 min) 

6-  Chair and Committee Report  (30 min) 

  • Halloween 
  • Virtual Bingo 
    • Registration  
    • Play 
    • Prizes 

7-  Treasurer Report  (10 min) 

  • Financial report review 
  • Budget allocation    

8-   Next Meeting and Event 

9- Adjournment 

Minutes of Nov 26, 2020 Meeting 

In Attendance 

Ms. Mida, Mr. Green, Ms. Taravati, Agnes, Zahra, Sheree,  Roxana,  Saeed, Monireh, Azin, Shiva, Soosan, Eli, Rulai, Kasturi,  Imran, Sahar, Bobby, Kitty, Robin, Daila. 

Approval of Minutes 

The minutes from October 8, 2020, were shared.  Motion to approve minutes by (Agnes, Sheree).  Motion passed. 

Principal Report 

  • COVID-related updates:  
    • The goal has been making sure that kids are happy and comfortable attending school in person with minimal anxiety. 
    • Kids are feeling welcomed and appear to be cheerful. 
    • Students are reminded daily of protocols to keep everyone safe. 
    • Recess is now more active than previously. 
    • Each class has its own equipment to be used during recess without being shared between classes, even if the two classes belong to the same cohort. 
    • Equipment is cleaned after use. 
    • Hand washing has now become second nature. 
    • Physical distance and wearing the masks require more regular reminders. 
    • Henderson had 2 positive COVID cases lately; classes affected went online the next day through Google classroom. 
    • Staff are not complacent with the protocols. 
    • Parents have been respectful in not coming into the school. 
    • Inclement weather will be treated as a quarantined day – online learning will occur regardless that day; School building will be closed to students while students will continue learning online. 
  •   Academics: 
    • The school is in the process of setting the library up again.  Teachers can sign books out for students. Books returned can be set aside for 3 days and be re-shelved. 
    • Forest of reading not available this year since students are no longer allowed to participate with hard copies of the book. 
  • Technology: 
    • Every child is working on his/her personal school Chrome book at present. 
    • Each student can take home this piece of technology if learning is required to be transitioned to online (e.g., inclement weather, school quarantine). 
  • School Improvement: 
    • Ms. Taravati discussed a survey of the parents that the school has conducted to help create a sense of community.  The goal is to get families to be actively engaged in learning and community. 
    • The survey results could be used to create a new package for new Henderson families. Offering family sessions – to focus on the high interest topics, hopefully in the parents’ home/preferred languages (the main 4 languages). 
    • It was suggested to consider working with other schools in the area for the production of new materials.  
    • Some data collected include: 

    Languages spoken at home 

    • 70% of the parents speak another language 
    • 50% Cantonese, Farsi or Mandarin speaking families 
    • 5% of families need translators to participate 

    Method of communication 

    • 97% families through email 
    • 50% through Edsby 
    • 50% of the families can find the resources from YRDSB 

    Participation  

    • 30% of the families say that they don’t’ participate in activities during a regular/non-COVID year 
    • 43% of the parents participate in 5+ activities 
    • 60% want flexibility times for activities 

    Access to technology 

    • 2% of the families without technology to take pictures of students’ learning 
  • Extracurricular Activities: 
    • Graduation: Intermediate staff are making this graduation special.  Mr. Green is our videographer and spent lots of time re-editing all the speeches. 
    • Halloween display set up by the council with bales of hay and pumpkins and exterior decorations was well-executed. Class photos were taken for each class.   
    • The school is hoping to engage both in-person and EVS students in community events.  EVS parents have expressed feeling left out. Ms. Mida has been sending communications related to the community (like the bookfair) to the entire school community.   

Chair Report 

  1. Halloween decoration: 
    •  Volunteers donated decorations and decorated the exterior walls on the morning of Oct. 30 before students’ arrival. 
    • It was very worthwhile, and the students enjoyed the displays enormously.  
  2. Virtual bingo: 
    • Sheree has researched the logistics. The bingo registration comes with 30 free cards with an additional 500 cards for $30. The event can be done through Zoom.  
    • Prizes can include digital gift cards (e.g., Indigo, coffee shops, etc.). Council will not need to worry about having to buy gift cards through board approved vendors. 
    • This event is a good idea for both in-person and EVS students to participate together while supporting our local businesses for prizes. 
    • The Bingo night will be a family/community event, but families will be encouraged to make donations to be transferred to a charity/a food bank (e.g., Richmond Hill/Thornhill Food Bank). 
    • Virtual bingo to be held on Feb 11, 2021, at 6 p.m. 

  Treasurer Report 

  • No new donations or funds raised. 
  • The balance from last year is about $16,000. 
  • Fund allocations included $2500 for a water filling station and $1000 for the snack program. 

 Motion to approve the budget allocations by (Agnes, Saeed).  Motion passed. 

Summary of Action Items 

Description 

 Person Responsible 

Due Date 

Virtual Bingo night 

Sheree 

January 2021 

                                                                                   

Next Meeting 

January 14, 2021 

The dates for subsequent meetings will be determined at a later date based on school calendar and members’ availability. 

Motion to adjourn was made at 8:30 p.m. and was passed unanimously. 

 

Agenda for Jan 14, 2021 

1 – Call to Order 

2-  Virtual Meeting Norms 

3-  Roll Call 

4-  Minutes from Previous Meeting 

5- Principal Update (30 min) 

6-  Chair and Committee Report  (30 min) 

  • Virtual Bingo 
  • Graduation 
  • Teacher’s appreciation   

7-  Treasurer Report  (10 min) 

  • Financial report review 
  • Budget allocation    

8-   Next Meeting and Event 

9- Adjournment 

 

Minutes of Jan 14, 2021 Meeting 

In Attendance 

Ms. Mida, Mr. Green, Agnes, Zahra, Sheree,  Roxana,  Saeed, Azin, Alireza, Lyndon, Mojdeh,  Sahar, Sasan 

Approval of Minutes 

The minutes from November 26, 2020, were shared.  Motion to approve minutes by (Sheree, Azin).  Motion passed. 

Principal Report 

  • COVID-related updates:  
    • Online classes have started smoothly more with grade 4-8 students, using the breakout rooms at times.  
    • The primary students (K-3) are getting used to online school and getting better at staying focus with the online classes. 
    • Our three caretakers have done some deep cleaning of the entire school of every corner. 
    • Windows are opened in the morning to support the ventilation for every classroom.  
    • Ms. Mida has observed the Henderson Teachers having risen to the occasion. 
  •   Academics: 
    • Kindergarten registration starts tomorrow online.  
    • Mr. Green indicated that for the report card, our math mark will be one mark this year.  The strands that the marks are given for will be indicated on the report card.  Social emotional learning will not be marked given the pandemic.  
  • Technology: 
    • The school is ordering cameras for teachers so that staffs can go back to the building if they choose to. 
    • Some teachers are also using a second computer or a camera to allow for showing 2 screens at the same time (showing face while presenting different materials at the same time). 
  • School Improvement: 
    • Ventilation systems have been upgraded at schools. Any changes needed to go through board approval and cannot be completed at school level. 
  • Extracurricular Activities: 
    • Grade 8 graduation was postponed until early December (from June 2020). 
    • Staffs are still meeting to best prepare for Black history month in February, while addressing mental health.   
    • Other schools have started having Zumba class virtually. 

Chair Report 

  1. Virtual bingo: 
    • Roxanna and Sheree will be helping out with the Virtual Bingo. 
    • Sheree shared that she has tested out the virtual bingo platform for work and it was a success (Microsoft Team was used though it is likely going to be easy with Zoom).   
    • Ms. Mida has agreed to be the Bingo caller.   
    • Everyone agreed that it will be a free event without prizes as the goal is to engage the community (it was later decided to provide limited prizes up to $200).   
    • Sheree will get the poster and communication set up by next week. 
    • Virtual bingo to be held on Feb 11, 2021, at 6 p.m. 
  2. 2020-2021 School year Graduation: 
    • Graduation ceremony will likely occur before the end of the school year virtually, and the party will likely happen in the fall if possible, pending Board decision. 
    • The awards will still move forward except for the athletic awards due to the lack of team sports at present.   
    • Agnes will follow up with Gaya as both EVS and in person grade 8 students will graduate  
    • Graduation package will be discussed in future meetings/by the sub-committee.    
  3. Teachers’ Appreciation: 
    •  Ms. Mida shared that currently, staff meetings are still done online, even before the winter holiday when staffs were teaching in-person.   
    • Azin and Roxana can help.   
    • Additional details will be followed up in the future meetings. 
    • Agnes suggested to have each class produce a video or slide show of students for their teacher(s) 

Treasurer Report 

  • The starting balance from last year was $16,771. 
  • Fund allocations included $2500 for a water filling station and $1000 for the snack program. New balance: $13,271.  
  • $1000 for additional support this year for Graduation package.   

 Motion to approve the budget allocations by (Agnes, Saeed).  Motion passed. 

Summary of Action Items 

 

Description 

 Person Responsible 

Due Date 

Virtual Bingo night 

Sheree 

February 11, 2021 

                                                                                  

Next Meetings 

February 25, 2021 

April 15 or 21, 2021 

The dates for subsequent meetings will be determined at a later date based on school calendar and members’ availability. 

Motion to adjourn was made at 8:30 p.m. and was passed unanimously. 

Agenda for Feb 25, 2021 

1 – Call to Order 

2-  Virtual Meeting Norms 

3-  Roll Call 

4-  Minutes from Previous Meeting 

5- Principal Update (30 min) 

6-  Chair and Committee Report  (30 min) 

  • Virtual Bingo 
  • Graduation 
  • Teacher’s appreciation   

7-  Treasurer Report  (10 min) 

  • Financial report review 
  • Budget allocation    

8-   Next Meeting and Event 

9- Adjournment 

 

Minutes of Feb 25, 2021 Meeting 

In Attendance 

Ms. Mida, Mr. Green, Ms. Taravati, Agnes, Zahra, Sheree,  Roxana,  Azin, Azi S., Dayan & Venessa R., Georgia K. 

Approval of Minutes 

The minutes from Jan 12, 2021, were shared.  Motion to approve minutes by (Sheree, Roxana).  Motion passed. 

Principal Report 

  • COVID-related updates:  
    • Teachers are required to wear the face shield all the time inside and outside. 
    • Grade 1 and up have been required to wear the masks outdoor and indoor.  Most kindergarten students have been wearing the masks as well.   
    • The number of students remains the same after the change of stream, so at Henderson, we are not required to re-organize our classes. 
  • Extracurricular Activities: 
    • All the grade 8 students will be graduating together, either EVS or in-person students.  The board will be providing the direction for graduation.  All graduation will occur in June.   
    • Board has advised not to make purchases using council money for equity issues.   
    • Grad hoodies will be distributed with signatures from the teachers and the students (both in person and virtually) as part of the design.  Hoodies will be around $30.  A 
    • All the grade 8 students will receive the communication at the same time in the near future.  The number of students graduating will be around the low fifties.   
    • Mr. Green reported that options are being explored as per the yearbook in designing the yearbook; unsure if we would have enough content to publish the yearbook the same way as before.  Ms. Mida shared that pictures from Halloween will be added to the yearbook as well. 

Chair Report 

  1. Virtual bingo: 
    • Thanks to Sheree and Roxana for organizing the virtual Bingo, and thank Sheree for planning the trivia game as well as being very familiar with the Bingo platform to make the evening a very engaging experience.    
  2. Teachers’ Appreciation: 
    •  Following some deliberations, it was decided to organize a virtual game night for teachers and staff.  
    • Council will raise funds, which will be donated to the charity of choice of the winners. 
    • Other ideas included setting a fundraising goal and updating parents on the progress, and using an e-card that everybody can sign.  
    • A sub-committee will form to discuss the logistics. 

Treasurer Report 

  • New expenses include $265 for bingo cards and prizes.   

 Motion to approve the budget allocations by (Agnes, Saeed).  Motion passed. 

Summary of Action Items 

Description 

 Person Responsible 

Due Date 

Teachers’ appreciation planning 

Zahra 

May 20, 2021 

                                                                                   

Next Meetings 

March 25, 2021 

April 29, 2021 

Motion to adjourn was made at 8:30 p.m. and was passed unanimously. 

Agenda for March 25, 2021 

1 – Call to Order 

2-  Virtual Meeting Norms 

3-  Roll Call 

4-  Minutes from Previous Meeting 

5- Principal Update (30 min) 

6-  Chair and Committee Report  (30 min) 

  • Teacher’s appreciation   

7-  Treasurer Report  (10 min) 

  • Financial report review 
  • Budget allocation    

8-   Next Meeting and Event 

9- Adjournment 

Minutes of March 25, 2021 Meeting 

In Attendance 

Ms. Mida, Mr. Green, Agnes, Zahra, Sheree, Roxana,  Azin, Soheil, Elham 

Approval of Minutes 

The minutes from February 25, 2021, were shared.  Motion to approve minutes by (Sheree, Azin).  Motion passed. 

Principal Report 

  • COVID-related updates:  
    • At this time, three positive cases have been identified. 
    • School staff and kids have been handling the situation well emotionally. 
    • Supply teachers are in need now due to COVID. At Henderson, for now, will still be continuing the in person learning this coming Monday. 
    • The school is handling it well by getting the students outside.     
     
  • Extracurricular Activities: 
    • Grad photos will occur on April 8 for both in person learning students and virtual students.  Student will be using rental gowns provided by our photographer.  Gown rental (cleaning included) is $10 /gown and will be covered by school.   
    • No info has been given for graduation this year. 
    • The yearbook committee has proposed to have different theme days to allow for more class pictures and contents for the yearbook this year.  Grad class will be voting to decide whether to include baby pictures.    
  • School Improvement: 
    • New vinyl mats (with the new logo) have been purchased for the school gym. 
    • The two boards for the basketball hoops will be replaced as well.. 

Chair Report 

  1. Teachers’ Appreciation: 
    • Virtual game night was discussed. 
    • Mr. Green will survey the teachers to collect the names of the charities of the teachers’ choice. 
    • Ms. Mida suggested to include “kids’ help line” as a potential charity of choice to support the students’ mental health. 
    • Ms. Mida will follow up with Zahra regarding the wording of the flyer for teacher appreciation game night.   
    •  Zahra will create an e-card for us to try out how much content can be loaded on the thank you e-card. 

Treasurer Report 

  • No new expenses   

Summary of Action Items 

Description 

 Person Responsible 

Due Date 

Teachers’ appreciation planning 

Zahra 

May 20, 2021 

                                                                                     

Next Meeting 

April 29, 2021 at 7 PM 

Motion to adjourn was made at 8:30 p.m. and was passed unanimously. 

Agenda for May 20, 2021 

1 – Call to Order 

2-  Virtual Meeting Norms 

3-  Roll Call 

4-  Minutes from Previous Meeting 

5- Principal Update (30 min) 

6-  Chair and Committee Report  (30 min) 

7-  Treasurer Report  (10 min) 

  • Financial report review 
  • Budget allocation     

8-   Next Meeting and Event 

9- Adjournment 

Minutes of May 20, 2021 Meeting 

In Attendance 

Ms. Mida, Mr. Green, Agnes, Miss Taravati, Zahra, Agnes, Sheree, Roxana,  June Ye, Robin, Neil C. 

Approval of Minutes 

The minutes from March 25, 2021, were shared.  Motion to approve minutes by (Sheree, Roxana).  Motion passed. 

Principal Report 

  • COVID-related updates:  
    • School is waiting for in person guidelines for reopening in June.  
    •  Regarding the upcoming hybrid model: 
      • The new model will be encouraging face-to-face instruction and we hope that most students returning for in person learning 
      • Hoping for 1-on-1 Chrome book distribution.   
    • Staff are prepared to help support all of the students returning for in person and close the gaps for the students as needed 
  • Staffing: 
    • YRDSB has been running a deficit by running both in person and the online classes. 
    • There will be 10 mainstream classes and five gifted community classes for Sept 2021 as Henderson will not be losing existing staff.   
    • Reading recovery has been cut (50% of it has been cut across of the board). 
     
  • Extracurricular Activities: 
    • Graduation will be virtual. Grad photo not yet taken.  We are hoping to take grad photos as Public Health restrictions are lifted. 
    • Certain components of the grad ceremony continue to be missing due to modifications secondary to COVID. 
    • Perhaps the school council can help with graduation surprise/tokens to support the grad this year 
    • Summer institute will be offered online for grade 6-8 and a prep course for transitioning from grade 8 to grade nine.   
  • School Improvement: 

School operational fund has not been used as before so the following has been purchased: 

  • New gym mats with our new logo providing a sense of renewal and new basketball backboards have been installed. 
  • Tarmac games have been painted over except for the kindergarten, which will be resurfaced by the board.  
  • Rolling blinds replacing the vertical blinds with stronger UV protection on the south facing classrooms have been set up. 
  • Six new LCD projectors will be arriving. 
  • Classroom libraries for primary grades added to our existing leveled books so that leisure books can be taken home hopefully daily.   
  • Media carts with Mac books for media protections have been purchased with 5 new MacBooks in addition to major purchases of AV equipment. 
  • New table-tops replaced for existing desks. 
  • Floors have been stripped.   
  • COVID safety/air filter systems have been done before Sept 2020. 

Chair Report 

  1. Teachers’ Appreciation: Given the restrictions and no appetite for virtual events, this was postponed to next year. 
  2. Varius ideas were discussed for contributing to the graduation package, including thermos/water bottles, Bluetooth speakers, etc. 

Treasurer Report 

  • No new expenses   
  • A budget of $2,000 was approved to support graduation gifts. 

Summary of Action Items 

Description 

 Person Responsible 

Due Date 

Graduation gift 

Agnes 

June, 2021 

                                                                                     

Next Meeting 

This was the last meeting of 2020-2021 

Motion to adjourn was made at 8:30 p.m. and was passed unanimously. 

 

SCHOOL COUNCIL MEETINGS 2019-2020

 

School Council Agenda: September 18, 2019 7:00-9:00 P.M

PART 1- LAST YEAR’S WORK:

1- Approval of May Minutes (Vote Required)

2- Approval of Treasurer’s Report (Vote Required)

3- Principal Report:

  • Summary of last year’s achievements
  • Staff changes
  • Other items

4- Chairs’ Report:

  1. Fundraising events (Halloween, Friendship dance, Bingo night, QSP)
  2. Teachers appreciation lunch and graduation
  3. Update of council’s constitution
  4. Schoolyard survey
  5. Speeding problem/ snow removal
  6. Annual council report

5- Thank and Dissolve 2018 – 2019 Council

PART 2- NEW COUNCIL

1- Review of roles and responsibilities of the council

2- Election of New Council:

  1. Election of six to 12 members
  2. Election of chair or co-chairs
  3. Election of officers (treasurer, secretary, communications/volunteers)

3 – Welcome New Council

4 – Discuss Council’s Priorities (e.g., technology, playground improvement, safety, etc.)

5 – Curriculum Night BBQ (report on status, planning for parents’ engagement, fundraising announcement)

6- LEGO League update

7- Discussion of Activities and Establish Dates:  

  1. Council meeting dates
  2. Halloween dance
  3. Friendship dance
  4. Movie night(s)
  5. Bingo night(s)
  6. QSP or alternative
  7. Sub lunch
  8. End of year BBQ/ Carnival
  9. Teachers’ appreciation
  10. Graduation

Minutes of Sep 18, 2019 Meeting 

In Attendance: Ms. Mida, Mr. Green, Ms. Anthos, Zahra, Gaya, Shiva, Skye, Sheree, Samia, Azi, Mohammed, Agnes, Shirley, Roxana, Sahar, Saeed, Monireh, Niloofar, Parisa 

Approval of Minutes : The minutes from the 16 May 2019  were read.  Motion to approve minutes by (Sheree, Zahra).  Motion passed. 

Treasurer Report :

The treasurer report was discussed.   Motion to approve minutes by (Sheree, Zahra).  Report passed. 

Principal Report 

  • Four students will be attending Me 2 We representing Henderson at Scotiabank Arena 
  • Freedom day – Dundas Square next Tuesday 
  • Terry Fox Walk – September 27 
  • Argonauts – senior band playing O Canada – September 20 
  • Orange shirt day – September 30 on residential school activities 
  • Cross country has started 
  • New Staff introduced 
  • This year we have 379 students  
  • EQAO results will be released September 25 
  • Individual results will be released the last week of September and first 2 weeks of October 
  • Entire venue booked for graduation for June 22 (Mon) at Shangri La 
  • Grade 8 has started fundraising for their graduation already started 

Chair Report 

  1. Fundraising events (Halloween, Friendship dance, Bingo night, QSP) 
  2. Teachers appreciation lunch and graduation 
  3. Update of council’s constitution: major changes were discussed 
  4. Schoolyard survey: Survey showed the primary playground is lacking 
  5. Speeding problem/ snow removal: discussions with the City of Markham and Ward Councillor is underway 
  6. Annual council report : online form was completed and submitted 

NEW COUNCIL 

Election of New Council 

Zahra described the roles and responsibilities of the council members, executive officers and council governance. 

The following people were nominated for council and automatically formed the new council.  

Parisa, Saeed, Azi, Roxana, Gaya, Zahra, Agnes, Sami, Sheree, Skye, Sahar (11 members) 

The following people are the council officers: 

  • Communication – Sami 
  • Treasurer – Skye 
  • Secretary – Agnes 
  • Chair – Zahra 

Dates for Council Meetings and Events: 

Dates for council meetings were selected based on school calendar and members’ availability as follows: 

  • Oct 22/19 (Tues)  
  • Nov 25/19 (Mon) 
  • Jan 13/20 (Mon) 
  • Feb 24/20 (Mon)  
  • Apr 6/20 (Mon) 
  • May 11/20 (Mon) 

The following dates were proposed for the regular council events: 

  • Curriculum night BBQ- Oct 2 (later on postponed to Oct 21) 
  • Halloween dance – Oct 30/2019 
  • Year End BBQ – June 10 or 11/2020 pending permit approval by Ms. Mida 

Council Vision and Priorities 

It was suggested (Zahra) that the improvement of the Primary playground be considered as a primary objective for this year.   This has been discussed previously and will be carried forward over multiple years according to Sahar’s experience.    Overall improvement will be a costly project and will need to be considered in phases. As the first phase of the project,  Ms. Mida shared that having the bark replacing the current pebbles due to safety concerns.  She is looking into moving basketball nets to the perimeters.  Improve pavement drawing.  She will work with Sahar so that the pebbles will be removed (Ms. Mida communicating with the board) and woodchips can be transported to the playground (Sahar talking with GARA and the city).    [Zahra later on learned that cedar mulch is used in Toronto playgrounds as it does not easily spread].  

Another initiative discussed was forming a LEGO League Jr. Club. Zahra has looked into this over the summer, and spoken with First robotics Canada, who is representing LEGO in Canada.  For this, Henderson would purchase the material for about $2000 and then charge a little bit of money per student.  Each session can fit four teams of six students.  This will be running 12 weekly meetings each term for 2 terms.  This will be hosted by volunteer parents after school for 1-2 hours.  Charging $10 per meeting/student will raise about $6000, which less cost will produce $4000 of funds for school.   

The following fundraising ideas were discussed:  

  • Mohammed (an English and French teacher) has volunteered to spearhead a card making club.   Students will make cards (e.g. Christmas/Holiday theme) and sell to parents.   His availability is Tuesday and Thursday evening. 
  • Mohammad also offered to run a math homework club 
  • Subways will be on Tuesdays starting in October. 
  • Cookie dough fundraising will be followed by Parisa. 
  • Planetarium Activities were suggested by Sahar.  A gentleman from our community can bring in his ‘dome’ that is educational at around $900 for one day 
  • Bingo night to be run by Sheree 

Summary of Action Items 

Description  Person Responsible Due Date 
Investigate LEGO club, find volunteers Zahra Early Oct 
Playground: replacing gravel with Mulch, cost and logistics Sahar Next meeting 
Planetarium – ask for a quote for further discussion Sahar Next meeting 
Card Club,  material cost, planning Mohammad Next meeting 
Plan and run for curriculum night BBQ Parisa, Sami, Zahra (help from all) Oct 2 (changed to Oct 16) 
Plan for Halloween dance Sami, Zahra, Roxana (help from all) Oct 30 

Next Meeting : October 22, 2019 

Motion to adjourn was made at 9:00 p.m. and was passed unanimously. 

Agenda for October 22 Meeting

1 – Call to Order 

2-  Roll Call 

3-  Housekeeping items 

4-  Minutes from previous meeting 

5-  Principal report  (15 min) 

  • New initiatives and extracurricular activities 
  • EQAO Results 
  • Other items 

6-  Chair and Committee report  (1 hr) 

  • Curriculum night BBQ (Sami) 
  • Halloween dance (Sami and Zahra) 
  • LEGO Club (Zahra) 
  • Playground Phase 1- gravel replacement (Sahar) 
  • Planetarium (Sahar) 
  • Cards club and math homework club (Mohammad)  

7-  Treasurer report  (15 min) 

  • Financial report attached to the minutes of last meeting. 
  • Budget allocation  

8-  Other Items (10 min) 

  • Adding ‘value’ to council meetings (e.g., through inviting speakers, providing child minding) 
  • Parents’ concerns re teachers’ absentees 
  • Any other item please add here 

9-  Adjournment 

Minutes of October 22, 2019 Meeting

In Attendance : Ms. Mida, Zahra, Roxana, Skye, Saeed, Parisa, Sami, Azi, Farzaneh, Agnes 

Regrets: Gaya, Sheree, Sahar 

Approval of Minutes:  Motion to approve minutes from the September 18 meeting by (Parisa, Roxana).  Motion passed. 

Principal Report:

  • Ms. Mida summarized the re-organization of school classes. 
  • Classes were straight grades before re-organization. 
  • EQAO result 
    • Greatest improvement has been observed in grade 3 math.  A huge improvement noted in comparison to the YRDSB overall performance. 
    • Overall performance has been stable in grade 6.   
    • Ms. Mida noted that gaps have been noted from the EQAO so that scaffolding is required for these specific students. Results from the EQAO can be used to observe the specific areas of needs for the students.   
    • Mrs. Green and Ms. Nikolova have been made aware of the gaps of the result of the EQAO math results (grade 6).   
    • Lots of factors affect the result even the math result since ESL may affect understanding of word problems. 
    • Some questions about students’ perception of learning may need to be updated (e.g. time spent on television vs screen time).   
  • Student voice is encouraged in the process of learning.  Discussions of WHY we learn about different topics. 
  • There are 11 students going to the regionals for the cross country. 
  • Intermediate volleyball for the boys and girls have started. 
  • Band is continuing.   

Chair Report : 

  1. Curriculum Night BBQ: 
    • Food was well cooked.  No complaints before.  Hotdogs were well received.  Burgers and hotdogs were purchased from Costco. 
    • Vegetarian burgers were purchased but not on the pre-order 
    • It is recommended that we purchase samosas for future events 
  2. Halloween Dance progress: 
    • DJ Eric hired 
    • High school students will be volunteering to help run the carnival games.  Zari and Roxana have purchased or will DIY carnival games. 
    • Ms. Mida will liaise with grade 8 students to help running the event.   
    • Sami will reach out to children of previous council members to get volunteers. 
    • Gaya will donate 60 cupcakes. The council prefers to choose items that have longer shelf lives otherwise.   
    • Agreed to have compostable cups for water. 
    • Ms. Mida will follow up with Starbucks to see if they can donate compostable cups for this event. 
    • Photobooths:  A photographer contacted by Zari for $200+tax for 2 hours and give out all the digital photos.  Ms. Mida will be following up with our school photographer Eli.   Saeed can take pictures too but doesn’t have the lights.  
    • We will purchase the same size of pizzas that are being sold during pizza lunch. Twenty five boxes of pizzas will be ordered which will be delivered in 5 and 10s.   
    • Face painting kit from June will be provided by Parisa. 
  3. LEGO Club: 
    • In order to run the club, at least three volunteers are needed for each session. Zahra tried to find parent volunteers, but so far only Parisa has volunteered for 2 days and we need an additional 8 volunteers.   
    • Since the difficulty getting volunteers for running the program, it can be worthwhile to hire a private company to run this program.  
  4. Planetarium: 
    • In the absence of Sahar, Zahra reported that the educator has asked for $700 for 3 hours  
    • A ‘dome’ can be brought to the school during the school hours, and the content can be customized in discussion with the teachers.  
    • Will be followed up by Ms. Mida with EJ Sand. 
  5. Playground and card club discussions postponed.  
  6. Graduation: Azi and Agnes will work together as the graduation committee. Will contact Shiva to see if she can assist as well 

Treasurer Report :

The treasurer report was discussed.   Motion to approve minutes by (Parisa, Roxana).  Report passed.  Items discussed included:  

  • Voluntary donation has been high this year (~$6000) 
  • Sub lunch – amount will go down as we subtract the cost.  We will be running another sub lunch in Feb-June.   
  • $900 was allocated to Forest of reading as per Ms. Mida’s request 
  • The grade 8 trip is more expensive this year – may need more fund allocated to subsidize. Hot dog sales are fundraising the grade 8 trip.   
  • Agnes has emailed Daila whether Henderson has already paid the $500 deposit to Shagrila Banquet hall 
  • Additional items and updates will be modified by Skye. 

Summary of Action Items 

Description  Person Responsible Due Date 
Investigate LEGO club run by private company Zahra Next meeting 
Playground: replacing gravel with Mulch, moving basketball hoops to the south side cost and logistics Ms. Mida Next meeting 
Planetarium – discuss with EJ Sand Ms. Mida Next meeting 
Card Club,  material cost, planning Mohammad Next meeting 
Plan for Halloween dance Sami, Zahra, Roxana (help from all) Oct 30 
Graduation deposit follow-up Agnes Next meeting 

Next Meeting: November 25, 2019 

Motion to adjourn was made at 9:00 p.m. and was passed unanimously. 

Agenda for November 25, 2019 Meeting

1 – Call to Order 

2-  Roll Call 

3-  Housekeeping items 

4-  Minutes from previous meeting 

  • New initiatives and extracurricular activities 
  • Playground improvement 
  • Other items 

6-  Chair and Committee report  (1 hr) 

  • Fundraising activities: 
    • Halloween dance (Sami ) 
    • Fresh from the Farm (Sheree) 
    • Bingo Night (Sheree and Parisa ) 
    • Other fundraising activities (see email of Nov. 3; cookie dough, cards club, LEGO club) 
  • Graduation (Azi and Agnes ) 
  • Planetarium  
  • Speeding on Henderson 

7-  Treasurer report  (15 min) 

  • Financial report attached to the minutes of last meeting. 
  • Budget allocation  

8-  Other Items (10 min) 

  • Adding ‘value’ to council meetings (e.g., through inviting speakers, providing child minding) 
  • ‘Form volunteers’ contacted (text messages) 
  • Council drawer cleaned 
  • Grandview Park project 
  • Any other item please add here 

9-  Adjournment 

Minutes of November 25, 2019 Meeting

In Attendance :

Ms. Mida, Ms. Anthos, Mr. Green, Zahra P., Gaya T, Sami S., Agnes H., Mohammad A., Azi S., Skye W., Saeed R., Wen C., Shirley L., Roxana B. 

Regrets :

Sheree, Sahar 

Approval of Minutes :

 Motion to approve minutes from the October 22 meeting by (moved by Sami, seconded by Azi).  Motion passed. 

Principal Report :

  • Academics: Report cards were sent out with successful parent teacher interview night 
  • Sports: 
    • Intermediate students taking ownership in their learning during the interview by making presentations about their learning in different subjects 
    • Volleyball season completed (Intermediate) 
    • Basketball tryout has started (Grade 6-8) 
    • This year YRDSB has stopped all ski/tubing activities.. January 16/2020 will be the winter activity day.  Activity is still being decided given that it is difficult to find the same excite and size of a venue for the size of crowd of 160 for the students 
  • Culture and Society:  
    • Remembrance Day assembly was a success; Ms. Mida read Sadako and the paper crane 
    • Ms. Benlolo will be initiating the making of sandwiches for the holiday seasons. Some higher grades will be organizing boxes for each class so that items will be donated during the holiday seasons 
  • Health:  
    • Mental Health Presentation for parents has been scheduled for Jan 22/19 (Wed) By – Uma Bhatt (RSW) from York Hills Centre for Children, Youth and Family 
    • One additional presentation on Gaming on topics such as risks and triggers will be presented by Addiction Services of York Region on March 4/2019 (Wed)  
    • Oksana is our community resource personnel from YRDSB; she runs school council forum 
    • Lice Check will be scheduled in March. 
  • Arts:  Winter concert will be in January  
  • School improvement:   Playground: Hoops will be considered after the winter by the board inspector 
  • Financial: Recent Scholastic Book Fair made $3500 

Chair Report :

  1. Halloween Dance : 
    • A very well organized” according to our parents 
    • Sami, Sara, Zahra, Gaya, Jessica were on the sub committee 
    • Profit – $871 – not as high as we hoped 
    • Reasons for lower profit: Pizza dinner sold on pizza day; so we may want to have another option (e.g. samosa); Not as many older kids attended 
    • Older kids will be mobilized if we can set up a couple of rooms for them to hang out.  We will need to find a way to encourage students to attend t, once a large enough group of kids decide to attend, the rest of the older kids will want to be present as well.   
    • Music can be too loud for lower grades 
    • Money lost on photo booth. 
  2. Fresh from the Farm: 
    • This fundraising took very little time 
    • May have more profit if we start earlier 
    • Sara helped set up the picked up.  
  3. Bingo Night (Sheree and Parisa) – Jan 30/2020 (Thurs): 
    • Good prizes will help.  Sheree will ask parents for donations/prizes (home /business) as long as items are new.  This request for donation can be included on the promo poster 
    • A lot of council members can bring items from home 
    • Do a poster before the winter holidays. 
  4. Graduation (Azi and Agnes) 
    • To check with DJ Dave; Equipment – how much extra? 
    • The students will provide the playlist for DJ Dave 
    • Azi will be in charge of requesting for donation of cookies for the ceremony 
    • Eli (photographer)– will need to confirm date and time  
    • The hoodies and the grad trip be covered by the hot dog sales by Gr. 8 
  5. Speeding on Henderson (Zahra) 
    • Ward Councillor has promised that the City will put up the digital signs in Winter. 
    • We could ask that more police be sent to patrol by calling the non-emergency number.   
  6. Teacher Appreciation Lunch has been booked for June 15/19 (Mon) – Gaya will lead, Agnes will help 
  7. Card making clubs by Mohammed  
    • Mohammad explained that he has enough materials and is looking for volunteers probably from grades 4 to 6 for two days after school.  
    • Since the time for Christmas has passed and the winter concerts will be held in January, something to consider for Spring.  
  8. Year end BBQ will be led by Roxana and Saeed – June 10/19 (Wed)  
    • Ms. Mida shared that inflatables have been prohibited on school ground as per YRDSB rules now.   

Treasurer Report :

The treasurer report was discussed.    Items discussed included:  

  • YRDSB has lowered technology cost sharing  from $5000 to $3000 
  • Members have voted for putting forth for $2000 in for Cost share. The board will pay $3000  
  • Teachers went to a Robotics workshop and purchased $400 worth of equipment and are running a Robotics club for G 6+. 
  • Will spend most of the money on chrome books this point forward since the smart board purchased previously are no longer supported and cannot be used. 

Additional Items Discussed: 

  • Adding ‘value’ to council meetings (e.g., through inviting speakers, providing child minding)  
  • ‘Form volunteers’ contacted (through text messages) by Zahra – only 5 of the 70 replied indicated that they are not available 
  • Council drawer has been cleaned by Zahra, Sami, Sara, Patrick and Parisa – Thank you. 
  • Grandview Park project – According to GARA,  the community stage and the skating rink have been eliminated due to over budget while the splash pad, skateboard spot will remain and will be completed by fall 2020.  Community members have not been consulted in the decision making process and feel excluded.  Additional information will be provided on the community meeting on Nov 28/2019 at Henderson PS.    

Summary of Action Items :

Description  Person Responsible Due Date 
Bingo Night- Flyer to ask for prize donation Sheree Early Jan 
Graduation planning, deposit Azi Ongoing 
Card Club for spring Mohammad Ongoing 
BBQ planning Saeed and Gaya Ongoing 

Next Meeting :

January 13, 2020 (later on rescheduled to Jan 14) 

Motion to adjourn was made at 9:00 p.m. and was passed unanimously. 

Agenda for January 14, 2020 Meeting

1 – Call to Order 

3-  Housekeeping items 

4-  Minutes from previous meeting 

5-  Principal report  (15 min) 

  • New initiatives and extracurricular activities 
  • Other items 

6-  Chair and Committee report  (1 hr) 

  • Fundraising activities: 
    • Bingo Night (Sheree and Parisa ) 
    • End of year BBQ (Saeed and Gaya) 
    • Card-making (Mohammad) 
  • Graduation (Azi and Agnes ) 

7-  Treasurer report  (15 min) 

  • Financial report attached to the minutes of last meeting. 
  • Budget allocation  

8-  Other Items (10 min) 

  • GARA Meeting on Nov 26 (Zahra and Sami) 
  • Any other item please add here 

 9-  Adjournment 

Minutes of January 14, 2020 Meeting

In Attendance 

Ms. Mida,  Zahra P, Sami S, Roxana B, Gaya T, Parisa R, Sheree K, Agnes H, Shirley H, Nader S, Saeed R., Skye 

Regrets 

Azi, Sahar 

Approval of Minutes 

 Motion to approve minutes from the November 25 meeting by (moved by Skye, seconded by Parisa).  Motion passed. 

Principal Report 

Some programs have been impacted by the teachers’ job action.  

  • Assemblies will no longer occur due to phase 3 of teacher’s job action.   
  • Winter concert has been cancelled/postponed due to the current job action.   
  • Volleyball and basketballs: all practices will now occur during the lunch hour as no more games/competitions are to be held outside of school hours as per the current elementary school teacher job action.  

A summary of current programs and initiatives was provided. 

  • Academics:   
  • Technology: Robotics program training completed by Ms. Ostilly and Ms. Chance which comes with ~$400 worth of equipment which has recently launched with the grade six.   
  • Sports: 
    • Sportsball will occur Jan 16/20 for the primary students only. 
  • Culture and Society:  
  • Health:  
    • The flyer for the mental health presentation on youth on Jan 22/20 (Wed) has been distributed.  Additional reminder emails will be sent out by Ms. Mida.  
    • The second mental health presentation -” Problem gaming and internet use” will be on April 1/20 (Wed) 7-8:30pm. Community resource liaison Oksanna organized the above 2 mental health sessions.  Oksana has also organized the donation boxes before the winter break.   
  • Arts:   
    • The musical (“Sound of Music”) is being organized by Mr. Green, Ms Chung and Ms. Taravati.   
  • School improvement:    
    • Updates on the repair to the 2 play structures: tilling of the pea gravel will be done by YRDSB in the spring.  Both safety inspection and quotes are under way for both structures.  Will repair and repaint the tarmac in the spring. 
    • Another water filling station has been ordered for the primary hallway.  Cost will be covered by school.  

Chair Report 

  1. Bingo Night (Sheree  – Jan 30/2020 (Thurs): 
    • Flyers have been sent out and some prizes have been donated and collected by Ms. Mida and the office.   
    • Bingo advertisement flyers should go out by the end of this week.   
    • Items for sale will include pizza, ring pop and popcorns.   
    • Ms. Mida will follow up on the use of the popcorn machine.  Ms. Mida prefers that we get popcorns donated from Kernel.   
    • Parisa will order the $10 for 10 slice pizza (school pizza lunch size).  
    • To play 4 games will be 5 dollars marked by # 1-4 and indicate which game card to start. 
    • Sheree has reported that sheets from party store on Doncaster is about >100 sheets (2 grids/sheet) for $10.   
    • Gaya can bring a couple of items for silent auction to try out for the Bingo night.    
    • Ms. Mida will check with Bingo halls for free/discounted supplies.   
    • Perhaps consider the use of stamps instead of dabbers. 
    • Playlist music can be played over PA system before the start of Bingo games. 
  2. Graduation (Azi and Agnes- report by Agnes) 
    • Gaya will be decorating.  Both supplies for decoration and prizes will be purchased for the total budget of $250. 
    • Cost of grad dinner will be at around $55 which will include a hoodie as well as holding the ceremony and the reception at Shangrila.  The above cost has been covered partially by hotdog sales by the grade 8 started the beginning of the year.   
    • Ms. Taravati will require 2 microphones, one amplification for the stereo, the CD player and Ms. Taravati will provide a music CD for the ceremony.  Mr. Green will get the grade 8 to choose the play list and create a CD to be played for the reception.  DJ Dave will rent out his equipment (re: above) during the ceremony for $50.   
    • Agnes will follow up with Lily from Shangrila regarding the earliest time Henderson can have access to the venue to start decorating.  Grade 7 will be involved in setting up.  Graduation students will be required to arrive at 5:30 to have their group grad photos taken before the start of the ceremony as Eli’s photographer does not work pass 6pm reportedly.  
  3. Teacher Appreciation Lunch has been booked for June 15/19 (Mon) – Gaya will lead, Agnes and Parisa will help 
  4. Card making clubs: Originally, card making is to be held after school.  Given now the teachers are holding phase 3 job action, any extracurricular activities will not be hosted after school.   Card making will be cancelled indefinitely. 
  5. Year end BBQ will be led by Roxana and Saeed with help from Parisa and Roxana– June 10/19 (Wed)  

Treasurer Report 

The treasurer report was discussed.      

Additional Items Discussed: 

  • GARA Meeting on Nov 26 (Zahra and Sami) – It is advised to be mindful of strangers in our community and report to the police any suspicious activities.      

Summary of Action Items 

Description  Person Responsible Due Date 
Bingo Night Sheree Early Jan 
Graduation planning Azi and Agnes Ongoing 
BBQ planning Roxana, Saeed, Gaya and Parisa Ongoing 

Next Meeting 

February 24, 2020  

Motion to adjourn was made at 9:00 p.m. and was passed unanimously. 

Agenda for February 24, 2020 Meeting

1 – Call to Order 

2-  Roll Call 

3-  Housekeeping items 

4-  Minutes from previous meeting 

5-  Principal report  (15 min) 

  • Teachers’ Strike update 
  • New initiatives and activities 
  • Other items 

6-  Chair and Committee report  (1 hr) 

  • Fundraising activities: 
    • Jan Bingo Night (Sheree) 
    • April Bingo Night ? 
    • End of year BBQ (Roxana, Saeed and Gaya) 
    • Graduation (Azi and Agnes ) 
    • Halloween (contract with DJ Eric) 

7-  Treasurer report  (15 min) 

  • Financial report attached to the minutes of last meeting. 
  • Budget allocation  

8-  Other Items (10 min) 

  • Scholastics collection and pricing 
  • Corona Virus update 
  • Any other item please add here 

 9-  Adjournment 

Minutes of February 24, 2020 Meeting

In Attendance 

Ms. Mida,  Zahra P, Roxana B,  Sheree K, Agnes H, Shirley H, Nader S, Skye W. 

Regrets 

Azi, Sahar, Sami, Parisa, Saeed 

Approval of Minutes 

Motion to approve minutes from the January 14 meeting by (moved by Sheree, seconded by Roxana).  Motion passed. 

Principal Report 

Teachers’ Strike is ongoing and is currently in Phase 5. 

Given the teachers’ strike, no additional/new activities are taking place at the time.  

  • Academics:   
    • Ms. G. has replaced Ms. Adams during her maternity leave. She is well-loved by the students. 
  • Technology:  
    • Henderson will be receiving 49 new chrome books coming in.   
  • Sports: 
    • No sport activities 
  • Culture, Environment and Society:  
    • Re-usable containers ordered for every student at school for gold fish and cheerios to avoid the use of plastic bags. Students take the containers home to be washed. 
  • Health:  
    • Lice check will occur on Apr 9, 2020.   
    • Corona virus update: no case reported at school community. A student who had travelled, self-isolated for two weeks before returning to school. 
  • Arts:   
    • No band activities 
  • School improvement:    

Chair Report 

  1. Bingo Night (Sheree): 
    • The event was well-attended and was lot of fun 
    • Gifts donated helped with the success.   
    • Grader 8 students attended the event and also helped 
    • Net profit was $681 including the sale of the paintings  
  2. Graduation (Agnes) 
    • Grad trip is planned for May 19-22 
    •  Hoodies will be purchased in March 
    • Grad photos will be taken at 5:30 on the day of the ceremony 
  3. Pro Grant use was discussed. An option is Sportsball 
  4. Year-end BBQ (Roxana): 
    • New ideas discussed include involving students in a competition to raise money; involving students in building a prize basket. 
  5. Halloween: 
    • Will need to sign a contract with the DJ. Options include DJ Eric from 2019, but Ms. Mida and Agnes will also contact other possibilities for October 28 (If Oct. 29 is not available- to confirm with Daila).  

Treasurer Report 

The treasurer report was discussed and approved.      

Additional Items Discussed: 

  • Scholastics collection and pricing was discussed. 

Summary of Action Items 

Description  Person Responsible Due Date 
Graduation planning Azi and Agnes Ongoing 
BBQ planning Roxana, Saeed, Gaya and Parisa Ongoing 
Next year’s Halloween DJ Ms. Mida and Agnes Next meeting 

Next Meeting 

April 6, 2020  

Motion to adjourn was made at 9:00 p.m. and was passed unanimously. 

Agenda for May 20 Meeting

1 – Call to Order 

2-  Virtual Meeting Norms 

3-  Roll Call 

4-  Minutes from Previous Meeting 

5- Principal Update/ Online Learning Feedback (40 min) 

6-  Chair and Committee Report  (40 min) 

  • Graduation:  
    • Update on the arrangements for next year 
    • Virtual or Distant celebration 
  • Teacher appreciation 
  • End of year BBQ 
  • Halloween 2020 (contract with DJ) 

7-  Treasurer Report  (10 min) 

  • Financial report attached to the minutes of last meeting. 
  • Budget allocation  

8-   Adjournment 

Minutes of May 20, 2020 Meeting

In Attendance 

Principal and Teachers: Ms. Mida, Ms. Cheng, Ms. Tamboly, Ms. Taravati, Mr. and Mrs. Green, Ms. Anthos 

Council: Zahra, Gaya, Roxana, Agnes, Sheree, Sami, Azi 

Other Parents: Caryn, Jasmeen, Hessam, Anita, Jeanne, Namdar, Maryam, Azadeh, Maggie, Cindy, June, Ehsan, Maryam, Shiva, Zoe, Donna, Hassan Joanna 

Regrets 

Sahar, Parisa, Saeed, Skye 

Approval of Minutes 

Motion to approve minutes from the January 14 meeting by (moved by Sami, seconded by Sheree).  Motion passed. 

Open Forum on Online Learning 

The questions submitted by parents were responded by Ms. Mida and the teachers. Further discussions and questions were raised by the meeting attendees. A summary is provided below: 

Q: I would like also like to ask if it is possible to get our kids belongings from the school. My daughter has running shoes she can use.  

A: School board and public health are working together.  At present, there is no access.  Teachers had a 15min access around 6 weeks ago to return to the school and will have another 15min to access to school resources later before school is closed.  Ms. Mida shared that she will keep people posted. 

Q: What assistance is available to teachers who are struggling with their technology to connect with their students for their once a week meetings. ex. poor connection, faulty microphone/video. These issues should not be persisting for several weeks. with only 1hr/week of class time online these disruptions significantly diminish the already minimal interaction students and teachers have. A week between lessons should be more than enough time to get issues resolved or get another computer that functions properly.  

A: Assistance and follow-up will be done by Ms. Mida.  Ms. Mida continues to have 2 weekly meetings to help troubleshoot. 

Q:  Students are isolated. we need to arrange online get togethers; fun hangouts; group chats; online activities to reduce isolation and address mental health.  

A: Will ask 1-2 teachers if they will follow-up on this issue and/or concerns happening in his/her classroom. 

Mr. Green: We are varying between online gathering and learning.  No face to face /video chat at present, but hangout via voice and typing have been happening successfully mostly while keeping the kids engaged.  It is at present optional for the students to join.  Opportunities have been created on top of office hours for students to talk to teachers as needed.   

Ms. Mida – Intermediate teachers have discussed mental wellness with students.  Students have reportedly been coming together via Google meet as per Mr. Green’s report.  Zoom is not permitted as per board guideline.  Community circles have been created via a chat, but not a video at present.  Online activities occurring with kindergarten kids.  Video lessons taking place with intermediate students at the same time.  Padlet is also being used by teachers.  Google hangout will be discussed further during staff meetings.   

Q: Will you be ending school earlier like some provinces? For example end of first week of June or second week of June?  

A: No.  We are going to the end of June. 

Q: Now that the school is going to be closed to the end of June, I have a concern about students staying engaged.  Other boards such as the TDSB are using face-to-face online platforms or video recording. The Minister has said there should be ‘synchronous’ learning happening in classrooms.  Will this be the case at Henderson. In my child’s class, not much of this is happening. Is this a school decision, the board’s, the union’s??  

A: Teachers have been using video lessons taping themselves.   

Ms. Anthos – Grade 1 and 2 have been using video read aloud done by at least some of the teachers.  Google classroom has been a fun set up and interactive reportedly. 

Mr. Green – Intermediate teachers were initially told to not utilized synchronous learning but now instructed different.  We wanted to engage students with synchronous learning initially but did not want to change midway until further clarification has been shared from the ministry.  We have been waiting for clarity and finally can move ahead with permission granted this week; we will meet this Friday to discuss how to implement synchronous learning for intermediate students.   

Ms. Mida – The teachers’ union has been sharing concerns over safety and privacy using virtual learning.  Going forward, more synchronous learning will be occurring. 

Q: I was wondering if the teachers and children can connect through a zoom app meeting every day since so many other schools are doing the same and” there is no safety issue for them.  

A: Zoom has not been allowed by YRDSB. 

Q: I have more than one child at school, and while in one class, the teacher provides a lot of great content and provide constant feedback, the other class has very little educational content in her one-hour daily lessons. Are there set criteria for the content and quality of the lessons provided online?  

A: Same content will be followed by person to person and on-line instructions.  Teachers are trained professional who are to follow the Ontario curriculum.  Synchronous learning has not been mandated so far due to privacy concerns and thought will be implemented pending teachers’ comfort level. 

Q: Some form of hangout has been deeply missed by students. 

A: Can be done. 

Q: Microsoft teams has been used by work which is considered safe.   

A: Microsoft teams has been used for document transfer and for IPRC.  Google meet may be used moving forward given the current set up.  Families need to provide consent for privacy issues if face/videos will be shared.  Staff meetings have been used via Google Meet thus far. 

Q: What will synchronous learning imply? 

A: Asynchronous learning is what has been observed so far with taped lessons, going back and forth with assignment which is not ‘live’.  This format is more flexible for access for students in addition to the daily 1-hour live office hours. Synchronous learning is more comparable to the live classroom model.  An example will be live lessons for more interactions, or, small group/ one-on-one conferencing.  It will be the teachers’ professional comfort level to go forward with synchronous learning. 

Q: As per the Ministry’s direction, marks can only go up but not go down.  What will be the guidelines from the Ministry re: the standard? 

A: The above is true is as per the Ministry.  Within the board, performance evaluation will not be a summative mark/test/assignment.  We know that the marks may be from both the students and the parents given the current set up of distance learning.  Instead, teachers should be giving formative and on-going assessment as a form of feedback for all the students.  It is up to the teachers to give marks. 

Q: Regarding the content of the teaching: Is every teacher having the same standard considered not much has been seen by my child’s teacher? 

A: The learning has been a continuation of what has been left off since March, just via a different platform.  I will encourage you to contact the teacher.  Parent feedback is important to keep teachers informed of concerns. 

Q: School ends the end of June.  Will summer education continue/be available?  Will it be directed towards older students? 

A: Summer school may carry on online.  It will not be like the classroom continuing in the summer.  I don’t know what it will look like to help students to close existing gaps in learning.  I don’t have the answers now, I will guess that high school students will have a piece of summer education.   

Q: Are there online reading resources from the board given the libraries are closed? 

A: Ms. Anthos – most teachers have shared reading websites e.g. Starfall, Epic, Pioneer Valley. 

Q: What will the graduation look like?  What will be the preparation for grade 9?  

A: We will continue to do a yearbook.  Grade 8 students are in the process of designing their hoodies to be sent to each home.  Graduation ceremony will move forward when we can go ahead, hopefully in the fall.  Deposit for Shangri La has been carried forward.  We will discuss with intermediate teachers later in the meeting re: alternate ways of celebrating graduation prior to September. 

Q: Is it possible for a small group of teachers to check in on the students with especially larger assignment for my grade 4 child? 

A: Keyboarding has been a concern.  Going back and forth on the Google Classroom connecting with teachers to address concerns will always be helpful.   

Comment/sharing of resources: Markham Public Library has the Libby App for accessing books. 

Principal Report 

  • Academics:   
    • See above for online learning. 
  • Technology:  
    • No new purchase  
    • Chrome book have been provided to students who did not have access to technology [Ms. Mida- would you like to add to this?] 
  • Sports: 
    • No sport activities 
  • Culture, Environment and Society:  
    • No new purchase or initiative 
  • Health:  
    • See above for mental health support. 
  • Arts:   
    • No band activities [Is this correct?] 
  • School improvement:    
    • Planning for the playground repair and some upgrades were underway before the pandemic. However, since no active project was defined through the board, the said repairs and upgrades are currently on hold. [Ms. Mida, please confirm this is accurate]. 

Chair Report 

  1. Update on graduation arrangements for next year  
    • Shangri La has agreed that we can use the deposit for a ceremony in Fall. To be announced when guideline changes as per allowance of large(r) group gathering.   
    • Ms. Mida has made arrangement with our school photographer so that grad photos will be done professionally at the school after school hours after the lockdown is over.  
  2. Planned virtual or distant celebration of graduating students  
    • Mr. Green: Teachers and students will set up a video/slideshow to create an online ceremony with everyone’s participation/input.  This ceremony will allow for all the students to come together within the board’s guideline.  Access to this video will be restricted to a certain time frame. Details a work in progress.  
    • Ms. Mida will still deliver a speech to the grad. 
    • Grad hoodies will be sent to the kids.   
    • Mr. Green shared that the grade 8 is looking into getting individual baby pictures for the yearbook.   
    •  
  3. Council contribution to a tangible component of the graduation ceremony 
    • Suggestions included teachers driving by the students’ house with cap and town for graduation pictures; a gathering at the school parking lot; lawn placards; creating collages of photos for the grad students .   
    • Placards: 
      • Mr. Green shared that some students are concerned with people knowing /taking pictures of where they live. 
      • Ms. Mida will contribute to the lawn placards.   
      • Caryn will follow up with costs and option for the placards for grad. 
      • Placards appear to be a viable option as Daila forwarded Ms. Mida confirmed that all but one grade 8 student live in a house.   
      • Ms. Mida, Agnes, Azi, Caryn, Sheree, Shiva, Zahra and Sami will help with the placard committee 
    • Drive-by houses: 
      • Driving parade of the grade 8 while keeping the social distancing will be followed up by Ms. Mida. 
    • Parking-lot meetup: 
      • A parking lot meet for all the students was suggested for students to see each other while keeping the social distance.  This will be brought forward by Ms. Mida to the board, hopefully the board will share the do’s and don’ts for this ceremony. 
      • Shiva suggested to decorate the school and involve all the students to somehow come to school, while keeping their social distance, so that the students will form a collective memory.   
    • Sami suggested that Mr. Green is involved in the grad prep committee to make sure everyone is heard.  Mr. Green agreed to help in the committee. 
    • Ms. Taravati offered to help with this committee. 
  4. Year-end BBQ: 
    • Cancelled for this year. 
  5. Teachers’ appreciation 
    • Ms. Mida has suggested to include an E card; also remember to include Daila and Karen for this appreciation 
    • Ideas will be followed up by Zahra. 
  6. Halloween: 
    • Will need to sign a contract with the DJ. Options include DJ Eric from 2019. Sheree will  contact other possibilities for October 29, 2020.   

Treasurer Report 

The treasurer report was discussed.  The report needs to be finalized and approved through email voting.   

Additional Items Discussed: 

  • n/a 

Summary of Action Items 

Description  Person Responsible Due Date 
Graduation planning- Placards Agnes and Zahra with help from  graduation committee June 22 
Graduation planning- Drive-by parade  Ms. Mida to inquire from the board June 8 
Teachers’ appreciation Zahra to gather ideas and organize June 22 
Budget approval Sami to update budget sheet and circulate for year-end approval  June 8 
Next year’s Halloween  Sheree to contact DJs June 15 

Next Meeting 

No further meeting is planned for this year. 

Motion to adjourn was made at 9:25 p.m. and was passed unanimously. 

 

Leave a Reply

Please log in using one of these methods to post your comment:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s